Contact Person:

Mr. David Frank will be your contact person for all questions or requests you may have in connection with the exhibition stands at the conference:

Mr. David Frank
E-Mail: AGMB-Tagung2017@vetmeduni.ac.at
Phone + 43 1 250 77 1402

Registration Form (pdf)

Invitation to the accompanying Exhibition and Product Reviews

This year's Annual Meeting of the German Medical Library Association will be held in Vienna, Austria from September 25th to 27th at the University of Veterinary Medicine Vienna. The meeting will be held under the motto

"Medizinbibliotheken: inter:disziplinär – inter:national – inter:aktiv“

(Medical Libraries: inter:disciplinary - inter:national - inter:active).

On behalf of the AGMB we would like to cordially invite you and your company to participate in the special exhibition that will accompany the meeting. The central venue of the meeting is the banquette hall building at the University of Veterinary Medicine, Vienna. The lectures, discussion meetings and Product Reviews will all take place in the immediate vicinity of the exhibition. The exhibition will take place in front of the banquette hall at the upper floor and on the ground floor of the building. There will be room for a maximum of 27 stands each 2m x 1.40m. For further information please look at the floor plans. The stands 25, 26 and 27 are reserve stands. They will be available if all other stands are occupied. Catering will be available on both levels at the same time. The banquette hall is equipped with a beamer, notebook and WLAN access to the internet and a loudspeaker system.

Beside human medicine the host would like to focus on veterinary medicine on the conference. For this reason, representatives from veterinarian institutions are addressed to participate. As in previous years most of the conference participants will come from Germany to join the conference in Vienna. Due to the geographic location of the meeting, more representatives of Austrian institutions are expected to be present. The organizers expect an increased interest from representatives of medical and veterinary institutions of Austrian neighbouring countries.

There is a flat fee of EUR 1200 for each stand. In addition, you will have the opportunity to present to the participants your products and new developments on Tuesday in a twenty-minute Product Review (6 Slots) during the lunch period or a fifteen-minute Product Review (2 Slots) during the afternoon coffee break (price EUR 660 each). As in the previous years, no other activities will be scheduled for the periods in which the Product Reviews take place.

There is also the option of representing your company as "Walking Agent" without a stand. This option is available for the price of EUR 300 per person.

In addition to the suggested options, your company may assume sponsorship by displaying focused corporate activities or your logo. For example, you can supply advertising material to be included in the conference bags, advertise in the conference booklet or make a contribution to the coffee breaks. Feel free to discuss your own ideas for sponsoring. Please contact us with your suggestions and questions. You will find information on sponsoring options in the attached sponsoring sheet. All stated prices are net prices. 19% VAT will apply in addition.

The local organization committee will be responsible for organizing the exhibition, including stand allocation, Product Review scheduling and sponsorship. Your contact person for registration or any technical questions is
Mr. David Frank,
e-mail: AGMB-Tagung2017@vetmeduni.ac.at
phone: + 43 1 250 77 14 02.

All the billing will be organized by the board of the AGMB. For this reason, your booking information will be forwarded to Ms. Monika Halser, treasurer of the AGMB.

If you wish to participate at this year's Annual Meeting with a stand, a Product Review or as Walking Agent, we kindly ask that you register using the application form by April 30, 2017. The same deadline applies for the submission of an abstract if you are planning on giving a Product Review. Any special requests should also be addressed by the end of April.

Please note that the main sponsor has the right of first choice of their stand by February 17, 2017. After this date, all exhibitors will be allocated their stand on a first-come first-serve basis, according to the respective preferences on the registration form.

Please note that in case of cancellation of booked stands or Product Reviews before June 30, 2017 half of the respective fee will be billed. After this date, the full amount is due and will be billed.

We are very much looking forward to your participation at the Vienna Meeting of the AGMB.

Best regards

David Frank and all the staff of the University Library, University of Veterinary Medicine Vienna

Registration

Please register to participate at this year's Annual Meeting of the AGMB by using the attached application form (pdf). All available stands will be allocated in the order the registration forms have been received. Allocation will start on February 17, 2017 after the main sponsor has communicated their preferred stand. Registration closes on April 30, 2017.

Stand furnishings and Size

All stands have identical dimensions of 1,4 m x 2 m. Please refer to the attached floor plan. Standard furnishing for each stand consists of one table (1,40 m x 0,80 m) and two chairs. Please note, however, that stand space is limited. The fee for each stand will be EUR 1200.

Access to the internet via WIFI is included in the stand fee.
Power supply (220 V AC) is included in the stand fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

Further services included in the stand fee


The stand fee includes exhibitors' conference ID cards for two persons registered for your company. ID cards will grant access to all conference sessions (except for the sessions designated for AGMB-members only and the preceding workshops on Monday) and also include the attendance of the informal dinner on Monday evening and the joint dinner on Tuesday evening. Please provide personal data of these participants to David Frank / via registration form until August 30, 2017.

If you would like to register additional company participants please use the registration form for regular participants (online in June 2017). For each additional company participant, a fee of EUR 60 will be billed. Please note that these participants also should register until August 30, 2017.

All prices mentioned are net prices to which 19% VAT will apply in addition.

Location of the exhibition

The exhibition will take place on the ground floor and on the first floor of the banquette hall building of the University of Veterinary Medicine Vienna. Please note that the conference building, including the exhibition area, will be open to the public from 7:30 a.m. until 8:00 p.m.

Position Plan Exhibition stands: Ground Floor - Upper Floor - University

Delivery

Stand material may be delivered from 8:00 a.m. on September 25, 2017.

Small items for your stand can be sent in advance to the University Library. Please make sure that your parcels are clearly marked as conference material, stating your company name and exhibition stand number


mailing address:

Universitätsbibliothek der Veterinärmedizinischen Universität Wien
Veterinärplatz 1
1210 Vienna
Austria

However, this option should be used only as an exception. Before sending any material, prior arrangements have to be made with Mr. Frank.

Access and Parking

The banquette hall building can be accessed by car for delivery purposes. In general, no long-term parking is allowed in the vicinity of the campus. However, a limited amount of fee-based (10 € per day) parking spots are available on the campus site. These are given away first-come first-serve. Please use the registration form to book a parking spot. Free parking outside the campus is possible and depends on availability.

You may start setting up your stand at 8 a.m. on Monday, September 25, 2017. Dismantling of the stands may not start before 11 a.m. on Wednesday, September 27, 2017. The stands have to be cleared by 4 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Local organization committee members will be present at the office throughout all conference activities. If you have any valuable stand material that you would like to lock away overnight, please contact Mr. Frank in advance. Please keep in mind that the University of Veterinary Medicine cannot be held liable for any loss, theft or other damages.

Catering

Free catering will be provided during the coffee breaks from Monday through Wednesday and during the lunch break on Tuesday. In addition, there is a cafeteria and a canteen on the campus. Some restaurants are in walking distance.